TERMS AND CONDITIONS

Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using the https://www.bacancysystems.com website (the "Service", "Website") operated by Bacancy Systems Private Limited ("Bacancy", "Company", "we", "us", or "our").

Your access to and use of the Service is conditioned upon your acceptance of and compliance with these Terms. These Terms apply to all visitors, users, and others who wish to access or use the Service.

By accessing or using the Service, you agree to be bound by these Terms. If you disagree with any part of these Terms, then you do not have permission to access the Service.

1.1 By accessing, browsing, or using this Website, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions and to comply with all applicable laws and regulations.

1.2 These Terms constitute a legally binding agreement between you and Bacancy Systems Private Limited.

1.3 If you are using the Service on behalf of an organization, you represent and warrant that you have the authority to bind that organization to these Terms.

1.4 We reserve the right to modify these Terms at any time. Your continued use of the Service after any such changes constitutes your acceptance of the new Terms.

2.1 Bacancy Systems Private Limited is a software development and IT services company registered in India.

Registered Office: Office No 15, Ground FloorTimes Corporate Park Daskroi, Gujarat, India - 380059

Corporate Identity Number (CIN): U62099GJ2025PTC161434

Email: [email protected]

Phone: +91-81400 00 515

2.2 We provide custom software development, web and mobile application development, IT consulting, and related technology services to businesses worldwide.

For the purposes of these Terms:

"Client" means any person or entity who engages Bacancy for services.

"Content" means text, images, photos, audio, video, location data, and all other forms of data or communication.

"User Content" means Content that you submit or transmit to or through the Service.

"Intellectual Property" means patents, trademarks, service marks, copyrights, trade secrets, and any other proprietary rights.

"Services" means the IT services, software development, consulting, and other services provided by Bacancy.

"Third Party Services" means services, content, or resources provided by entities other than Bacancy.

4.1 You must be at least 18 years old to use this Service.

4.2 By using this Service, you represent and warrant that: - You are at least 18 years of age - You have the legal capacity to enter into these Terms - All information you provide is accurate and current - You will comply with these Terms and all applicable laws

4.3 We reserve the right to refuse service to anyone for any reason at any time.

5.1 License to Use

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Website for lawful purposes only.

5.2 Permitted Uses

You may use the Website to: - Browse our services and information - Contact us for inquiries - Request quotes or proposals - Access resources we make available - Engage our services subject to separate agreements

5.3 Prohibited Uses

You agree NOT to: - Use the Website for any unlawful purpose or in violation of these Terms - Attempt to gain unauthorized access to any portion of the Website - Use any automated system (bots, scrapers) to access the Website - Interfere with or disrupt the integrity or performance of the Website - Attempt to decipher, decompile, or reverse engineer any software on the Website - Remove any copyright, trademark, or proprietary notices - Upload or transmit viruses, malware, or malicious code - Harvest or collect information about users without consent - Use the Website to transmit spam or unsolicited messages - Impersonate any person or entity - Engage in any activity that could harm our reputation - Use the Website in any manner that could disable, overburden, or impair it

6.1 Website Content Ownership

All content on this Website, including but not limited to text, graphics, logos, images, videos, audio clips, digital downloads, data compilations, and software, is the property of Bacancy Systems Private Limited or its content suppliers and is protected by Indian and international copyright laws.

6.2 Trademarks

"Bacancy," "Bacancy Systems," our logo, and any other product or service names, logos, or slogans that may appear on the Service are trademarks of Bacancy Systems Private Limited and may not be copied, imitated, or used, in whole or in part, without our prior written permission.

6.3 Restrictions

You may not: - Copy, reproduce, distribute, or create derivative works from our Content - Use our Content for commercial purposes without written permission - Remove or alter any copyright notices or trademarks - Frame or mirror any part of the Website

6.4 Limited Use

You may view, download, and print pages from the Website for your personal, non-commercial use, subject to the restrictions set out in these Terms.

7.1 Responsibility for User Content

You are solely responsible for any Content you submit, post, or transmit through the Service. You retain all ownership rights to your User Content.

7.2 License Grant

By submitting User Content, you grant Bacancy a worldwide, non-exclusive, royalty-free license to use, reproduce, modify, and display such Content solely for the purpose of providing and improving our Services.

7.3 User Content Restrictions

You agree not to submit User Content that: - Is unlawful, harmful, threatening, abusive, defamatory, or obscene - Infringes any intellectual property or other proprietary rights - Contains viruses or malicious code - Violates any applicable laws or regulations - Contains personal information of others without consent

8.1 Services Description

Bacancy provides custom software development, web and mobile application development, staff augmentation, and IT consulting services. Detailed service descriptions are available on our Website.

8.2 Service Agreements

Specific services are governed by separate written agreements (Master Service Agreements, Statements of Work, etc.) between Bacancy and the Client. In case of conflict between these Terms and a separate service agreement, the service agreement shall prevail.

8.3 No Guarantee

Information on the Website about our services is for general information purposes only. Actual service specifications, timelines, and pricing will be confirmed through separate agreements.

8.4 Project Scope

All projects require a defined scope of work, deliverables, timelines, and payment terms to be documented in a separate agreement before commencement.

9.1 Pricing Information

Prices displayed on the Website are indicative and subject to change without notice. Final pricing will be confirmed in writing before engagement.

9.2 Currency

All prices are quoted in [Indian Rupees (INR) / US Dollars (USD)] unless otherwise stated

9.3 Taxes

All prices are exclusive of applicable taxes (GST, service tax, etc.) unless explicitly stated otherwise. You are responsible for all taxes associated with your purchase.

9.4 Payment Terms

Payment terms for services will be specified in separate service agreements and may include: - Milestone-based payments - Monthly retainers - Time and materials billing - Fixed project fees

9.5 Late Payments

Late payments may be subject to interest charges and suspension of services as specified in service agreements.

10.1 Third-Party Links

Our Website may contain links to third-party websites or services that are not owned or controlled by Bacancy.

10.2 No Endorsement

Bacancy has no control over and assumes no responsibility for the content, privacy policies, or practices of any third-party websites or services.

10.3 Your Responsibility

You acknowledge and agree that Bacancy shall not be responsible or liable for any damage or loss caused by your use of any third-party content, goods, or services.

10.4 Third-Party Services We Use

We may use third-party services for website hosting, analytics, communication, etc. Your use of these services may be subject to their respective terms and conditions.

11.1 Privacy Policy

Your use of the Service is also governed by our Privacy Policy, which is incorporated into these Terms by reference. Please review our Privacy Policy at.

11.2 Data Collection

We collect and process personal information in accordance with applicable data protection laws, including the Digital Personal Data Protection Act, 2023.

11.3 Consent

By using this Website, you consent to the collection and use of your information as described in our Privacy Policy.

11.4 Data Security

We implement reasonable security measures to protect your data. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

11.5 Data Localization

We primarily store data on servers located in India, in compliance with Indian data protection regulations.

12.1 Confidential Information

During your use of our Services or communication with us, you may disclose confidential information. We will maintain the confidentiality of such information and not disclose it to third parties without your consent, except as required by law.

12.2 Limitations

This confidentiality obligation does not apply to information that: - Is publicly available - Was known to us prior to disclosure - Is independently developed by us - Is rightfully obtained from third parties

12.3 Service Agreements

Specific confidentiality terms for projects will be governed by separate Non-Disclosure Agreements (NDAs) or service contracts.

13.1 Website "As Is"

THE WEBSITE AND ALL CONTENT, SERVICES, AND PRODUCTS PROVIDED THROUGH THE WEBSITE ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED

13.2 No Warranty

TO THE FULLEST EXTENT PERMITTED BY LAW, BACANCY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO: - Warranties of merchantability - Fitness for a particular purpose - Non-infringement - Accuracy or completeness of content - Uninterrupted or error-free service

13.3 Information Accuracy

While we strive to provide accurate and up-to-date information, we make no representations or warranties about the accuracy, reliability, or completeness of any content on the Website.

13.4 Service Quality

The quality and functionality of the Website may vary depending on your device, internet connection, and other factors beyond our control.

13.5 Third-Party Content

We are not responsible for the accuracy or reliability of any information, data, or content provided by third parties.

14.1 Limitation

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL BACANCY, ITS DIRECTORS, EMPLOYEES, PARTNERS, AGENTS, OR AFFILIATES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION: - Loss of profits - Loss of data - Loss of business opportunities - Service interruption - Computer damage or system failure

14.2 Maximum Liability

OUR TOTAL LIABILITY TO YOU FOR ALL CLAIMS ARISING FROM OR RELATED TO THE WEBSITE SHALL NOT EXCEED THE AMOUNT YOU PAID TO US IN THE SIX (6) MONTHS PRECEDING THE CLAIM, OR INR 10,000, WHICHEVER IS LESS.

14.3 Essential Purpose

These limitations apply even if we have been advised of the possibility of such damages and even if a remedy fails of its essential purpose.

14.4 Jurisdictional Limitations

Some jurisdictions do not allow certain warranty disclaimers or limitations of liability, so some of the above limitations may not apply to you

15.1 You agree to indemnify, defend, and hold harmless Bacancy, its officers, directors, employees, agents, and affiliates from and against any and all claims, damages, obligations, losses, liabilities, costs, and expenses (including attorney's fees) arising from: - Your use of the Website - Your violation of these Terms - Your violation of any rights of another party - Your User Content - Your violation of any applicable laws

15.2 We reserve the right to assume exclusive defense and control of any matter subject to indemnification by you, and you agree to cooperate with our defense of such claims.

16.1 Termination by Us

We may terminate or suspend your access to the Website immediately, without prior notice or liability, for any reason, including: - Breach of these Terms - Request by law enforcement or government agency - Discontinuation or material modification of the Service - Unexpected technical or security issues - Fraudulent, abusive, or illegal activity

16.2 Termination by You

You may stop using the Website at any time. If you wish to terminate any account with us, you may contact us at [email protected].

16.3 Effect of Termination

Upon termination: - Your right to use the Website will immediately cease - Any provisions that should survive termination shall remain in effect - We may delete your User Content and account information

17.1 Informal Resolution

Before filing a claim, you agree to try to resolve the dispute informally by contacting us at [email protected]. We will attempt to resolve the dispute informally within 30 days.

17.2 Arbitration

If we cannot resolve the dispute informally, any dispute arising out of or relating to these Terms shall be resolved through binding arbitration in accordance with the Arbitration and Conciliation Act, 1996.

17.3 Arbitration Rules

• Seat of arbitration: Ahmedabad, Gujarat, India
• Number of arbitrators: One (1)
• Language: English
• Each party shall bear its own costs

17.4 Exceptions

Either party may seek injunctive relief or other equitable relief in a court of competent jurisdiction to prevent actual or threatened infringement or misappropriation of intellectual property rights.

18.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of India, without regard to its conflict of law provisions.

18.2 Jurisdiction

Subject to the arbitration clause, the courts of Ahmedabad, Gujarat, India shall have exclusive jurisdiction over any disputes arising out of or relating to these Terms or the Service.

18.3 Venue

You agree that any legal action or proceeding shall be brought exclusively in the courts located in Ahmedabad, Gujarat, India.

19.1 Right to Modify

We reserve the right to modify or replace these Terms at any time at our sole discretion.

19.2 Notice of Changes

We will provide notice of material changes by: - Posting a notice on the Website - Updating the 20th April, 2025 date at the top of these Terms - Sending an email notification [email protected]

19.3 Effective Date

Changes will become effective immediately upon posting unless we specify a different effective date.

19.4 Continued Use

Your continued use of the Service after any modifications constitutes acceptance of the modified Terms. If you do not agree to the modified Terms, you must stop using the Service.

19.5 Version History

We maintain a version history of these Terms. You may request previous versions by contacting us.

20.1 Entire Agreement

These Terms, together with our Privacy Policy and any separate service agreements, constitute the entire agreement between you and Bacancy regarding the use of the Website.

20.2 Severability

If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect. The invalid provision shall be replaced with a valid provision that most closely matches the intent of the original.

20.3 Waiver

No waiver of any term of these Terms shall be deemed a further or continuing waiver of such term or any other term. Our failure to assert any right or provision under these Terms shall not constitute a waiver of such right or provision.

20.4 Assignment

You may not assign or transfer these Terms or your rights hereunder, in whole or in part, without our prior written consent. We may assign these Terms at any time without notice or consent.

20.5 Force Majeure

We shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control, including acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, pandemics, strikes, or shortages of transportation, facilities, fuel, energy, labor, or materials.

20.6 Relationship of Parties

Nothing in these Terms shall be construed to create a partnership, joint venture, or agency relationship between you and Bacancy. Neither party has authority to bind the other.

20.7 Headings

The headings in these Terms are for convenience only and have no legal or contractual effect.

20.8 Survival

Provisions that by their nature should survive termination shall survive, including ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

21.1 We strive to make our Website accessible to all users, including those with disabilities.

21.2 If you experience any difficulty accessing any part of this Website, please contact us at [email protected], and we will work to provide you with the information you need.

22.1 We welcome your feedback, comments, and suggestions for improvements to the Service.

22.2 You acknowledge that any feedback you provide may be used by us without any obligation to compensate you or keep the feedback confidential.

22.3 By submitting feedback, you grant us a perpetual, irrevocable, worldwide license to use and incorporate such feedback into our Services.

If you have any questions about these Terms and Conditions, please contact us:

Bacancy Systems Private Limited

Address: Office No 15, Ground FloorTimes Corporate Park Daskroi, Ahmedabad, Gujarat, India - 380059

Website: https://www.bacancysystems.com/

Grievance Officer:

Name: Pratik Panchal

Email:[email protected]

Phone: +91-81400 00 515

BY USING THIS WEBSITE, YOU ACKNOWLEDGE THAT YOU HAVE READ THESE TERMS AND CONDITIONS, UNDERSTAND THEM, AND AGREE TO BE BOUND BY THEM.

IF YOU DO NOT AGREE TO THESE TERMS, YOU MUST NOT USE THIS WEBSITE.

24.1 Software Development Services

Custom software development projects are subject to separate Statements of Work (SOW) that specify: - Project scope and deliverables - Timelines and milestones - Intellectual property ownership - Payment terms - Support and maintenance - Acceptance criteria

24.2 Staff Augmentation Services

Staff augmentation arrangements are governed by separate agreements that specify: - Resource allocation - Billing rates and terms - Duration of engagement - Responsibilities of each party - Confidentiality obligations

24.3 Consulting Services

IT consulting engagements are subject to consulting agreements that define: - Scope of consulting services - Deliverables (reports, recommendations, etc.) - Fees and expenses - Confidentiality and non-disclosure

Export Control: You agree to comply with all applicable export and import control laws and regulations in your use of the Service.

U.S. Government Rights: If you are a U.S. Government entity, your use of the Service is subject to additional restrictions.

International Use: We make no representation that the Service is appropriate or available for use outside of India. If you access the Service from outside India, you do so at your own risk and are responsible for compliance with local laws.

I acknowledge that I have read, understood, and agree to be bound by these Terms and Conditions.

By clicking "I Accept," using the Service, or by accessing the Website, you signify your acceptance of these Terms.

End of Terms and Conditions

Copyright © 2025 Bacancy Systems Private Limited. All Rights Reserved

Document Version: 1.0 Last Updated: 20th October, 2025 | Effective Date: 8th June, 2025